We all know Windows 10 has lots of capabilities that most people don’t even know exist. This checklist is a handy way to identify the teams in your business that could benefit from some new tools and techniques.

Once you’ve filled it out, you can email each user, showing them how to take advantage of Windows’ hidden features












Windows Sandbox

WHAT IT IS
Windows Sandbox provides a virtual machine environment you can use to download and test software and suspicious files separate from your regular operating system. It works  as a “window inside a window”, which enables you to drag and drop  safefiles from the Sandbox window onto your normal desktop.
WHERE TO FIND IT:
Start > Apps > Windows accessories












Windows Timeline

WHAT IT IS
Windows Timeline enables you to group related apps you’ve used in the past to create “activities”. This makes it easy to access apps you frequently use to complete certain tasks or workflows, boosting productivity for any employee who completes repetitive tasks or needs repeated access to a certain set of documents.
WHERE TO FIND IT:
Taskbar > Task view OR Windows key + Tab












Cloud Clipboard

WHAT IT IS
Microsoft 10 has taken the copy-and-paste function to the cloud. It enables multitaskers to share content copied to the clipboard across Windows 10 devices. You can also hold multiple passages of text and images on the clipboard, and the Pin function allows you to retain pinned items in the clipboard.
WHERE TO FIND IT:
Start > Settings > System > Clipboard > Sync across devices/Clipboard history










Your Phone Companion 

WHAT IT IS
Strengthen the link between your smartphone and your Windows 10 PC with the Your Phone Companion app. It enables you to view and manage notifications, text messages and images on your PC.
WHERE TO FIND IT:
In the Microsoft store.










Snip & Sketch

WHAT IT IS
Take a screenshot of any portion of your screen with the upgraded Snip & Sketch tool. The screenshot will be automatically copied to your clipboard and available to share with other Windows 10 devices via Cloud Clipboard.
WHERE TO FIND IT:
Press Windows key + Shift + S












Near Share 

WHAT IT IS
Many organisations are banning the use of flash drives due to the security risks they pose. Thankfully, Near Share is here to replace those once-prevalent gadgets. Use it to wirelessly share URLs and files with Windows 10 devices that are within range. It works via Wi-Fi and Bluetooth, and automatically selects the available channel, with recipients getting a  pop-up notification.
WHERE TO FIND IT:
Enable Near Share in “System > Shared experiences”, then open Share in Microsoft Edge or File Explorer.










Controlled Folder Access

WHAT IT IS
Windows 10 is combating ransomware attacks with Controlled Folder Access. It prevents malicious apps from making unauthorised changes to your files and folders. Manually select folders to be protected and grant access to trusted software.
WHERE TO FIND IT:
Windows Security > Virus & threat protection > Manage ransomware protection












Aero Shake 

WHAT IT IS
Don’t suffer from desktop clutter any longer. The Shake features allows you to instantly close superfluous windows. Just grab the title bar of the window you want to keep open and give it a shake to close all other windows. Shake it again to reopen the windows.
WHERE TO FIND IT:
To enable Aero Shake, search for “edit local group policy”, then navigate to User Configuration > Administrative Templates > Desktop. Open the “Turn off Aero Shake” window and click “enable”.












Secret Start Menu

WHAT IT IS
Enjoy much easier access to administrative tools like the Command Prompt, Control Panel and Task Manager via the Secret Start Menu. It also displays more shutdown options and gives you access to Power Options.
WHERE TO FIND IT:
Right-click the Windows Start button.










Dictation

WHAT IT IS
Speech recognition has been given a 21st-century makeover in Windows 10. It’s so good you might be tempted to throw away your keyboard. Just press the Windows key + H in any text field and Cortana will start taking dictation.
WHERE TO FIND IT:
Settings > Time & Language > Speech


Make sure your organisation is getting the best productivity bang for its Windows 10 buck by helping your teams get on top of its hidden features and capabilities.
Please contact Ultimate IT today on 1300 858 468 for more information on enabling Windows 10 hidden features.



Due to the COVID–19 pandemic, the world as we know it, has changed. For most of us, the way we live our lives has been forced to adapt dramatically, including the way we work.




Some jobs which were once considered unfeasible to perform from outside of the office, are now required to be carried out from home. Whilst this has pushed many to introduce a lot more flexibility to their working environment, it has also increased associated security risks and concerns.

One of the major reasons for concern is inadequate system security, which will more than likely open the door to unauthorised system access and data breaches for many organisations.

Most savvy businesses, particularly larger corporations, typically protect their information by locking down their office networks for local users. However, when information and system access is required from outside the safe office environment, say from a potentially unsecured home environment, additional policies and procedures must be followed to properly address the increased risk of security breaches.









Businesses that are able to operate during this COVID-19 pandemic also need to consider the well-being of their team. In instances where companies have been left with little alternative but allow select employees to work from home, system security is often an after-thought and has not been properly assessed.

Most home internet services are not secure. By allowing employees to access company systems from these unsecure environments introduces unprecedented risk to company information and exposes them to malicious and fraudulent activity which is currently rampant and growing at an alarming rate.

In a recent Australian Cybercrime Report, 13,672 reports were made in the first three months of operation. This equates to an average of 148 reports per day, or one every 10 minutes.








ndividuals and small to medium enterprises lodging cybercrime reports on ReportCyber can indicate the amount of money they lost, for example through identity theft, online fraud or remote access scams.

Over the first quarter of reporting, the headline numbers in relation to reported financial loss were:


  • Average financial loss per report $6,000

  • More than $890,000 in reported losses each day

  • nual estimated losses to cybercrime of $328 million.





Companies must introduce some simple preventive measures to address these security concerns and create a safer working environment.


 


Pandemic + Work From Home = relying on technology more than ever before. The tools available in Microsoft 365 have developed to help us stay productive wherever we’re working. If you’ve been using Microsoft’s software for years, now’s a good time to discover new features. If you haven’t started exploring yet, you’re missing out on loads of ways to boost productivity and make your life easier. Here are some of the main things to explore.